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This inventory program has two versions. The basic and advanced. The basic is for those companys, who are mainly using this feature for listing SL parts. Dealers having only a few parts or few dozen parts can use this feature to list these items. They are easy to list and easy to maintain. Dealers who are writing off a group of parts and are having to remove them from inventory, could use this IC progrom to continue listing this group of dead parts, with our service. This basic program can also be used for maintaining PM parts, which is especially helpful when having a cross number, such as Fram or Wix.
INQUIRY FEATURE: There is a search box at the top of the I/C page. When a part number is to be searched on, do not use dashes, spaces or slashes for entering numbers or for searching. The part number search will first check the I/C file and if found, display the record. If not found, the search then looks in the cross-reference file and if the number is found, there will be a cross-reference box displayed, showing the cross-referenced item(s).
INVENTORY CONTROL - Advanced Version
There are three (3) data files users will maintain. These should be populated in advance, when information is known. One is the Vender Name file and
One is the Suppliers Name file and one is the custom MFG file. The Vender Name file is used for product names of the Vender Numbers recorded, such as Wagner. The Suppliers Name file is used to record outside venders, usually local companies, such as Filter Warehouse or The Bearing World. The customer MFG file is used to add outside MFGs not found in our regular MFG file, such as Monarch Tire or Rubber Products.
Setup New Record - Option one - Part number same as Stocking Number.
First, enter a part number and in the next field, select a MFG from the drop down arrow box. The MFGs are the same as in our SL OnLine master file, such as Clark or Hyster, etc. This I/C MFG master file cannot be added to or changed. However, we have added a way for users to enter their local MFGs and be able to select them here when adding a locally purchased stocked item. These local MFGs can be added in the Vender, Suppler and MFG file found at the top of the page. After the part number and mfg has been entered then enter the description. The part number will then default as the stocking number and mfg. If this is the number you will be stocking under then tab to the next entry field, which is the Vender Number. If needed, this information would be the number you might use to purchase a local item. Then, enter the Vender Supplier. Ex: Assume the number being setup is a Clark part 990936 Oil Filter that the user wants to be the stocking number. Assume the user knows this item is also a Fram PB50 and buys this item locally. Enter PB50 as the Vender number and enter the company name where you purchased this item from, such as Filters Warehouse. Note that the Vender Number field and the Suppliers Name field have a drop down arrow where users can select this information. Note: The user must first setup the Suppliers Name so it will be found via the drop down arrow. This can be done at the Vender, Supplier or MFG file, found at the top of the page.
Setup New Record - Option two - Part number has different stocking number.
If a user does not want to stock the part number under the same number then enter the new stocking number in the setup box and select a MFG. Ex: After entering part number 990936 and selecting Clark as the MFG, enter PB50 as the stocking number. Then from the drop down MFG arrow, find and select Fram or Filter as the MFG. (if this was a seal then select Seals as the MFG or if a Belt then select Belts or the MFG, etc). This number then becomes the stocking number for this item. Note: This new stock number, which is different than the entered part number may also be the vender part number. If so, then entered as such in the Vender Number field. The user should then enter the vender name, which in this example will be Fram, which makes the complete record as being Fram PB50 filter. In this example the Supplier Name would be Filters Warehouse.
The Reference Information field is for recording any important information for the entered part number. Ex: Hose length or substitute part number that can be used if a slight modification is made, such as rotating a starter end-housing 180 degrees...making the starter a different number. Note: 68 characters will be displayed. However the record length will enable users to enter more characters.
The Bin Location field displays seven (7) characters. However longer bin locations will be accepted.
The Min / Max fields are manually entered and/or changed. Users should enter this information when a new stocking part number is setup. It may be that the user will need to estimate the min/max quantity for stocking and/or re-ordering. As the sales history builds up, these quantities may need to be changed/updated.
The OOQ (on order qty) field is manually filled out and/or changed. It could be used to let users know when a part number has been ordered. Note: If this field is used then be sure and zero out or change the quantity after an item has been received.
Price Fields: Each price will be manually entered and maintained. We suggest a pricing structure be established so future prices will all be calculated the same. Ex: List price can be calculated up from cost...such as doubling the cost amount. The fleet price can them be discounted from List Price...such as 25-50 off list, etc. The SL price should be competitively discounted. Rule of the thumb for best SL results is 50% off OEM suggested list price. Note: Fields will not accept alpha characters, such as CALL. I/C only accepts numeric numbers (dollar and cents).
YTD (year to date sale) and Last Sale Date will be automatically entered by the program each time a sale is made. This feature will be tied to an order entry feature...to be released at a later date. This history information will be important in calculating the min/max amounts.
Class Field: This information classifies part number(s) by sales. Class A items would be your faster moving parts and B the next fastest and C the least fastest and class D could be your dead stock. The user determines these codes: Which could be 3 to 6 sales per month are C item, 7 to 15 could be B item and 16 and over could be your A items. And, 1 to 2 sales your D items. These figures are only an example for the dealer to set their own sales criteria.
Type Field: There are three (3) code types. S for stock, N for non-stock and T for
Temporary stock. When a part number is setup with quantity, the program will automatically enter the item with a T code. If the item is setup with a zero quantity the program sets this code as a N. The user will determine if an item should have an S code or not, based on the sales history. The user may choose to code certain numbers, projected to be stock numbers, with an S upon setup.
SL PartsNet OnLine Parts Listing
When an item(s) is entered in the I/C program, the user will have an option to list this number in the www.slpartsnet.com master online database, just as they can currently do by manually entering the item(s) or by sending a data file to SL. We have made this process easy for users of our I/C program. We do this by providing users with a check box they can check when they want an item(s) to also be listed with SL. Once this check box is checked, that item will automatically be shown in our online master file. If that item is sold, the user will need to come here to the I/C program and uncheck this box. When this box is un-checked, the item is no longer listed in our online master file. If an item is deleted via our parts listing maintenance feature, the check box in the I/C file will automatically be unchecked. Note: Parts deleted from the SL Master file will not automatically be deleted from I/C program. If the box is unchecked, the item will remain in the file, unless manually deleted by the user. Note: If a part number is sold and unchecked, the I/C on hand quantity should be adjusted to zero.